How Should Mixed Cabinet Sizes Be Itemized in a Rental LED Quote?

Quick answer

Itemize each cabinet size as its own quotation line: exact model, cabinet dimensions, quantity and unit price, plus the role that model plays in the wall. Add a separate compatibility line naming which models may be combined and what still needs confirming. EagerLED states that the EA250H8 connects with EA500H7, EA500H8, EA500H8V and EA1000H8, and that EA500H8 supports mixed layouts with EA500H7, EA500H8V and EA1000H8. Ask EagerLED to confirm cabinet connections, pixel pitch and control compatibility before combining models. (1; 2)

Why one blended cabinet rate hides the real order

A rental quote that lists a single cabinet rate for a mixed-size wall does not show how many of each cabinet you are buying, which model carries the corner or curve, or how the total cabinet count was reached. When a wall combines formats, the buyer needs a quantity and a unit price for every distinct cabinet, because the models differ in footprint and role. EagerLED describes the EA250H8 as a 250 x 500 mm rental cabinet designed for 90-degree corners and cylindrical installations, and describes the EA500H8 as using 500 x 500 mm cabinets for indoor and outdoor event video walls. Those are different cabinet sizes serving different jobs, so one blended rate cannot show what is being ordered. (1; 2)

Itemizing by cabinet size also makes the quotation checkable against the layout. A 250 x 500 mm corner cabinet and a 500 x 500 mm straight cabinet occupy different positions in the wall, so the quantity of each should follow from the layout drawing rather than from a total square-metre figure. Ask the supplier to show the cabinet count per model, the position each model occupies, and the unit price applied to each line. This is a request to put to the supplier for the exact configuration you intend to buy, not an assumption about how any particular quotation is built. (1; 2)

What each cabinet-size line should state

Each line should name the exact model, the cabinet dimensions, the quantity and the unit price. For a corner module, the line should also state the geometry that makes it a corner cabinet, because that is what distinguishes it from a straight cabinet of similar size. EagerLED describes the EA250H8 as a 250 x 500 mm rental LED display cabinet designed for 90-degree corners and cylindrical installations, and states that four EA250H8 cabinets can be joined into a cylindrical LED display. Those are the details that belong on the corner line so the buyer can see what the corner quantity is for. (1)

For straight cabinets, the line should state the cabinet size and the service and installation features that affect how the fleet is used. EagerLED describes the EA500H8 as using 500 x 500 mm cabinets with front and rear maintenance access, a removable back cover and a HUB connection design, and states that an optional high-precision curve lock allows curved installation. If the wall includes a curved section, the curve lock is a separate specification question, and EagerLED advises specifying a curved installation when requesting a quotation so the lock configuration matches the planned screen shape. Put that requirement on its own line rather than folding it into the cabinet rate. (2)

A third cabinet size in the same wall needs its own line for the same reason. EagerLED describes the EA576H1 as a 576 x 576 mm outdoor rental LED display with front and rear service access, a removable power box and back cover, and an optional high-precision curved lock. Where a project mixes a 576 x 576 mm outdoor cabinet with other formats, the quotation should show that model separately, with its own quantity and unit price, so the buyer can compare the cost of each format rather than a single outdoor cabinet rate. (3)

Cabinet-size line items and the evidence to request for each

Compatibility is a separate line, not an assumption

Different cabinet sizes can be listed on the same quotation without being confirmed as combinable in one wall. Compatibility should be written as its own line, naming the models that may be combined and the conditions attached. EagerLED states that the EA250H8 connects with EA500H7, EA500H8, EA500H8V and EA1000H8 cabinets, and that installers can combine the 250 x 500 mm corner cabinet with larger cabinets in one right-angle LED wall. EagerLED also states that EA500H8 cabinets support mixed layouts with EA500H7 rental LED screens, EA500H8V right-angle cabinets and EA1000H8 cabinets. (1; 2)

The compatibility line should also record what still has to be confirmed. EagerLED advises asking EagerLED to confirm cabinet connections, pixel pitch and control compatibility before combining models in one video wall, and states that mechanical compatibility alone does not guarantee consistent brightness, color or image resolution across a mixed wall. That is a supplier request to place on the quotation: which cabinet connections, pixel pitches and control configurations have been confirmed for the exact models you are buying. (2; 4)

Where a flexible cabinet is part of the mix, the compatibility line needs to cover the curve as well. EagerLED states that EA500H7 supports cabinet combinations with EA500H8 rental LED display, EA500H8V right-angle cabinets and EA1000H8 for creative screen layouts, and advises asking EagerLED to confirm the matching pixel pitch, cabinet connection and control configuration before combining models. The same source states that the final shape and cabinet count depend on the approved radius and screen dimensions, and that a layout drawing should be provided when requesting a quotation. (4)

How cabinet counts should be shown on the quote

Ask for the cabinet count per model to be shown against the layout, not only as a total. EagerLED states that a 500 x 500 mm cabinet covers 0.25 m2, and gives a flat 4 x 3 m video wall as an example: 8 columns and 6 rows, 48 cabinets, excluding the support structure. That example is a flat-wall calculation for the EA500H8 cabinet size, and it does not establish the cabinet count for a curved or mixed-format layout. Treat any count derived from it as specific to that flat configuration. (2)

For a flexible cabinet, the count depends on the approved curve. EagerLED states that the EA500H7 500 x 500 mm format gives each cabinet a display area of 0.25 square meters, and uses the same flat 4 m by 3 m example of 8 cabinets across and 6 high, 48 cabinets in total, before allowing for spares or a different curved layout. EagerLED also states that the final shape and cabinet count depend on the approved radius and screen dimensions. Ask the supplier to state the cabinet count for the approved curve rather than carrying over a flat-wall figure. (4)

Where a wall is planned in a cabinet increment, the quotation should show the increment used. EagerLED states that EA576H1 uses 288 x 288 mm LED modules within a 576 x 576 mm frame, and advises planning wall dimensions in 576 mm increments, giving a 10-cabinet-wide row measuring 5.76 m as an example. That increment applies to the EA576H1 cabinet size; a wall that mixes formats will not follow a single increment, which is another reason each size needs its own line and its own count. (3)

Accessories and options that follow a specific cabinet size

Some items attach to a particular cabinet size or model, so they should be itemized next to that model rather than as a general accessory. EagerLED states that the EA500H8 curve lock is optional equipment and that a curved installation should be specified when requesting a quotation so the lock configuration matches the planned screen shape. EagerLED also states that the EA576H1 curved lock is optional equipment and advises sharing the required screen width and curvature so the quotation includes the appropriate cabinet locks and accessories. Put each of those against the cabinet line it belongs to. (2; 3)

Spares should follow the same logic. EagerLED advises confirming the matching power supply, receiving card and spare parts when ordering a rental fleet for the EA500H8, and states that compatible spare power supplies and receiving cards should be specified with an EA576H1 order, with the supplied electronics and connection layout confirmed before ordering replacement parts because project configurations may differ. A spare line that does not name the cabinet model it fits is hard to check against a mixed-size order. (2; 3)

Service access is also model-specific and should be recorded where it affects the build. EagerLED states that EA500H8 offers front and rear maintenance access and advises planning the access space before choosing a wall position, and states that EA576H1 supports maintenance from both the front and rear, with the access method chosen to suit the installed wall and available working space. Ask the supplier to state, per cabinet model, how service is reached once the mixed wall is assembled. (2; 3)

Questions to put to the supplier before the quote is final

Ask for the exact model, cabinet dimensions, quantity and unit price for every cabinet size in the wall, and ask which model occupies the corner or curved positions. For a corner module, ask for the cabinet geometry to be stated on the line, because EagerLED describes the EA250H8 as a 250 x 500 mm 90-degree corner cabinet and states that four of them can be joined into a cylindrical LED display. For a straight cabinet, ask which service and curve options are included and which are optional. (1)

Ask for the compatibility confirmation in writing, naming the models that may be combined and the conditions attached. EagerLED states that the EA250H8 connects with EA500H7, EA500H8, EA500H8V and EA1000H8, and that EA500H8 supports mixed layouts with EA500H7, EA500H8V and EA1000H8, and advises confirming cabinet connections, pixel pitch and control compatibility before combining models. Ask for that confirmation to appear on the same document as the cabinet lines. (1; 2)

Finally, ask how the cabinet count was derived for each size, and whether any count was carried over from a flat-wall example. EagerLED’s flat 4 x 3 m example of 48 cabinets applies to the 500 x 500 mm cabinet size, and EagerLED states that the final shape and cabinet count for EA500H7 depend on the approved radius and screen dimensions. Requesting the layout basis for each count keeps a mixed-size quotation checkable. (2; 4)

Mixed-wall scenarios and what to confirm before ordering

Flat 4 x 3 m EA500H8 video wall cabinet count

Illustrative calculation: 8 × 6 = 48 cabinets. Illustrative flat-wall example stated for the 500 x 500 mm EA500H8 cabinet size: 8 columns and 6 rows, excluding the support structure; it does not establish cabinet counts for curved or mixed-format layouts.

Flat 4 m by 3 m EA500H7 wall cabinet count

Illustrative calculation: 8 × 6 = 48 cabinets. Illustrative flat-wall example stated for the EA500H7 500 x 500 mm format: 8 cabinets across and 6 high, before allowing for spares or a different curved layout.

EA576H1 10-cabinet-wide row length

Illustrative calculation: 10 × 0.576 = 5.76 m. Illustrative row example stated for the EA576H1 576 x 576 mm cabinet size, using the 576 mm cabinet increment.

Buyer checklist

• Ask for a separate quotation line for every cabinet size, stating the exact model, cabinet dimensions, quantity and unit price. (1; 2)
• For a corner cabinet line, ask for the corner geometry to be stated, such as the EA250H8 250 x 500 mm 90-degree corner cabinet. (1)
• Ask for a written compatibility line naming the models that may be combined, and confirming cabinet connections, pixel pitch and control compatibility before combining models. (1; 2)
• Ask for the cabinet count per model to be tied to the layout, and ask whether any count came from a flat-wall example rather than the approved configuration. (2; 4)
• Itemize optional curve locks against the cabinet model they fit, and confirm the lock configuration matches the planned screen shape. (2; 3)
• Name the matching power supply, receiving card and spare parts against the cabinet model they fit when ordering a mixed-size fleet. (2; 3)

Frequently asked questions

Can I put one blended cabinet rate on the quote and sort out the sizes later?

A blended rate leaves the buyer unable to check quantities or see which model carries the corner or curve. EagerLED describes the EA250H8 as a 250 x 500 mm cabinet for 90-degree corners and cylindrical installations, and the EA500H8 as using 500 x 500 mm cabinets, so the two formats play different roles in a mixed wall. Ask for each size on its own line with a quantity and unit price before the order is placed. (1; 2)

Does listing two cabinet sizes on one quote confirm they can be combined?

No. Compatibility should be confirmed separately. EagerLED states that the EA250H8 connects with EA500H7, EA500H8, EA500H8V and EA1000H8, and that EA500H8 supports mixed layouts with EA500H7, EA500H8V and EA1000H8, and advises confirming cabinet connections, pixel pitch and control compatibility before combining models in one video wall. Ask for that confirmation in writing alongside the cabinet lines. (1; 2)

Can I use a flat-wall cabinet count for a mixed or curved wall?

EagerLED gives a flat 4 x 3 m example for the 500 x 500 mm cabinet size: 8 columns and 6 rows, 48 cabinets, excluding the support structure. That example is specific to that cabinet size and flat configuration. For a flexible cabinet, EagerLED states that the final shape and cabinet count depend on the approved radius and screen dimensions. Ask the supplier to state the count for the approved layout rather than carrying over a flat-wall figure. (2; 4)

Should the curve lock appear on the cabinet line or as its own item?

Treat it as its own item tied to the cabinet model it fits. EagerLED states that the EA500H8 curved installation uses an optional high-precision curve lock and advises specifying a curved installation when requesting a quotation so the lock configuration matches the planned screen shape. EagerLED also states that the EA576H1 curved lock is optional equipment and advises sharing the required screen width and curvature so the quotation includes the appropriate cabinet locks and accessories. (2; 3)

What should the spares line say when the wall mixes cabinet sizes?

Name the cabinet model each spare fits. EagerLED advises confirming the matching power supply, receiving card and spare parts when ordering an EA500H8 rental fleet, and states that compatible spare power supplies and receiving cards should be specified with an EA576H1 order, with the supplied electronics and connection layout confirmed before ordering replacement parts because project configurations may differ. A spare line without a model reference cannot be checked against a mixed-size order. (2; 3)

How should service access be recorded for a wall that combines cabinet sizes?

Record it per cabinet model, because access differs by cabinet. EagerLED states that EA500H8 offers front and rear maintenance access and advises planning the access space before choosing a wall position, and that EA576H1 supports maintenance from both the front and rear, with the access method chosen to suit the installed wall and available working space. Ask the supplier to state, for each model in the mix, how modules and electronics are reached once the wall is assembled. (2; 3)

Further reading

• How to Compare LED Screen Quotes Line by Line
• Rental LED Panel Purchase Cost for AV and Event Companies
• What Should Be Verified Before Ordering Rental LED Corner Cabinets?
• How Should Buyers Specify Flight Cases for Rental LED Panels?
• Which Spare Modules Should You Order With a New LED Display?

For an EagerLED quotation, share your project requirements through EagerLED’s official website.