Quick answer
Treat site protection as its own budget scope. Ask for separate lines for floor and finish protection, dust screens, hoarding, waste removal, access control and make-good, priced from a site survey. The supplied sources show installation and commissioning as separate cost components, so keep protection visible instead of assuming it is inside the display or installation lump sum.
Sources used: Church LED Display Guide &; Conference LED Screen Guide: 2026; EA500RF2 specs; EA576H1 specs
Why site protection belongs outside the cabinet line
A complete proposal should separate the LED cabinets, video controller, mounting structure, power and signal distribution, spare modules, freight, installation and commissioning. That separation matters even more in an occupied building, because protection work runs alongside the display scope. Use an installed cost view so site protection does not disappear into a cabinet rate or an installation lump sum.
Published cost guidance also places cabinets, controllers, structure, power distribution, installation, calibration, spare parts and ongoing service inside total cost. A project budget should include structure, control equipment, cabling, electrical work, installation, calibration, training, spare parts and service. Our advice is to add floor protection, dust screens, hoarding, waste removal, access control and make-good as separate lines beside those items.
Start from the site survey, not the display price
The final design must account for viewing distance, image resolution, structural support, ventilation, power, signal routing and maintenance access. For protection pricing, the survey should also record access limits that affect routes into the room, lift dimensions and working-hour restrictions. Use a site survey budget method to keep those measurements visible before comparing totals.
For an accurate quote, provide screen width and height, nearest and farthest viewing distances, indoor or outdoor location, mounting method, camera requirements, power standard, delivery destination and target installation date. Those inputs let the protection contractor measure floor area, route length, hoarding runs and clean-down points without guessing.
Site protection budget lines and evidence to request
| Decision | Evidence to request |
|---|---|
| Floor and finish protection | Measured floor area, existing finish condition, protection material, installation and removal dates, and responsibility for damage repair. |
| Dust screens | Enclosure method, fixing points, coverage area, duration, venue rules, and inspection responsibility. |
| Temporary hoarding | Hoarding dimensions, finish, doors, signage, permit responsibility, and removal date. |
| Waste removal | Waste types, route, frequency, disposal paperwork, and who pays. |
| Access control | Work zones, escort rules, out-of-hours access, lifts, loading docks, and security sign-in. |
| Make-good | Reinstatement standard, inspection sign-off, paint or floor repair, and defects period. |
| Installation and commissioning | Keep installation and commissioning as separate lines from cabinets; installation time depends on screen size, structural work, power and data preparation, calibration, access restrictions, and site acceptance testing. |
| Survey inputs | The final design must account for viewing distance, image resolution, structural support, ventilation, power, signal routing, and maintenance access. |
Budget lines to request for an occupied building
Site protection is a measured scope, not a single allowance. Ask for each line below to show quantity, duration, responsibility, removal date and exclusions. The supplied sources show installation and commissioning as separate project components, so use the same separation for protection work.
Do not accept one lump sum that hides what is included. A low protection total can simply exclude dust screens, hoarding, waste removal or make-good. Require the quote to state what is included, what is excluded and who signs off the reinstated condition.
What to give the protection and installation contractors
Give the protection contractor the same design record used for the display: viewing distance, image resolution, structural support, ventilation, power, signal routing and maintenance access. Installation time depends on screen size, structural work, power and data preparation, calibration, access restrictions and site acceptance testing, so the protection schedule should follow the installation sequence rather than run as an unrelated trade.
Request quote lines for cabinets, video controller, mounting structure, power and signal distribution, spare modules, freight, installation and commissioning. Then add site protection, hoarding, waste removal, access control and make-good as their own lines. When you compare LED screen quotes, hold the same protection scope on every bid.
Documented cabinet facts that shape protection planning
Cabinet size, weight and service access affect how crews move and stage the wall. The EA500RF2 is an indoor GOB floor display with a 500 x 500 x 78 mm cabinet weighing 11.1 kg, front-serviceable modules, IP54 front and IP43 rear ratings, a load capacity above 800 kg/m², and pitches from P1.52 to P2.6. Those documented facts help the protection contractor understand floor loading, handling and access; they do not specify protection materials.
The EA576H1 is a 576 x 576 mm outdoor rental cabinet weighing 8 kg, with front and rear service, 288 x 288 mm modules, an optional high-precision curved lock, 4500 cd/m² brightness and at least 3840 Hz refresh. Its specified protection is IP65 at the front and IP54 at the rear. Use the exact model facts when describing the wall, but price site protection from a measured survey.
How to compare protection quotes and when to defer approval
Compare protection quotes line by line. Require measured quantities, duration, responsibility, removal and make-good standard for each item. Defer approval until survey inputs, access route, protection quantities, service method and acceptance criteria are written down. Prices remain project-specific until pixel pitch, active resolution, typical and maximum power, cabinet quantity, service method and warranty scope are confirmed.
A low protection total is not comparable if it excludes dust screens, hoarding, waste removal or make-good. Ask each bidder to state what is included, what is excluded and who signs off the reinstated condition. Compare the full installed cost rather than the cabinet price alone.
Mistakes that make site protection budgeting unreliable
The first mistake is treating the display price as the project price. Total cost includes cabinets, controllers, structure, power distribution, installation, calibration, spare parts and ongoing service, and a project budget should include structure, control equipment, cabling, electrical work, installation, calibration, training, spare parts and service.
The second mistake is ignoring access restrictions. Installation time depends on screen size, structural work, power and data preparation, calibration, access restrictions and site acceptance testing. In an occupied building, protection and access rules can change the sequence, so ask for the protection scope to be scheduled against those same installation stages.
The third mistake is assuming optional or model-specific items are included. Documented cabinet features such as front service, rear service, curved locks or floor support still need written confirmation for the exact configuration. Request the product revision, service route and protection responsibilities in the quotation.
Occupied-building scenario checks
| Scenario | What to confirm |
|---|---|
| Offices, schools or retail open during work | Working hours, noise and dust boundaries, protected routes, and daily clean-down responsibility. |
| Hospital, clinic or care setting | Infection-control rules, cleaning products, access separation, and after-hours work limits. |
| Lifts, stairs and loading docks restricted | Route dimensions, protection for finishes, lift booking, and waste movement times. |
| Heritage or listed interior | Permit conditions, fixing methods, reversible protection, and make-good standard. |
| Night or weekend installation | Supervision, security, lighting, alarm access, and handover at shift change. |
| Long installation duration | Hoarding duration, dust-screen maintenance, waste frequency, and replacement of damaged protection. |
Buyer checklist
- Ask for a site survey that records viewing distance, image resolution, structural support, ventilation, power, signal routing and maintenance access.
- Request separate quote lines for floor and finish protection, dust screens, hoarding, waste removal, access control and make-good.
- Require measured quantities, duration, inclusion and exclusion notes for every protection line.
- Keep installation, commissioning, calibration, training, spares and freight as their own lines beside protection.
- Give the quote screen width and height, viewing distances, indoor or outdoor location, mounting method, camera requirements, power standard, delivery destination and target installation date.
- Compare quotes line by line and treat prices as project-specific until pixel pitch, active resolution, typical and maximum power, cabinet quantity, service method and warranty scope are confirmed.
Frequently asked questions
Should site protection be inside the LED display quotation?
Treat it as a separate project scope. The supplied sources show installation and commissioning as separate cost components, so request protection lines beside them rather than assuming inclusion.
What site survey data is needed before pricing dust screens or hoarding?
Record the design factors: viewing distance, image resolution, structural support, ventilation, power, signal routing and maintenance access. Also provide screen width and height, viewing distances, indoor or outdoor location, mounting method, camera requirements, power standard, delivery destination and target installation date.
Do cabinet facts change the site protection budget?
Documented cabinet size, weight, service access and protection rating affect handling and access planning. EA500RF2 is 500 x 500 x 78 mm and 11.1 kg with front service; EA576H1 is 576 x 576 mm and 8 kg with front and rear service. These facts do not specify protection materials, so request a measured scope.
How should waste removal and make-good be quoted?
As separate lines with waste type, route, frequency, disposal paperwork, reinstatement standard, inspection sign-off and defects period. This is our recommended method.
When should the protection budget be approved?
Only after survey inputs, access route, protection quantities, duration, responsibility and acceptance criteria are written down. Prices remain project-specific until pixel pitch, active resolution, typical and maximum power, cabinet quantity, service method and warranty scope are confirmed.
Can one lump sum cover all site protection?
It can, but a lump sum hides what is included. A complete proposal should separate the LED cabinets, video controller, mounting structure, power and signal distribution, spare modules, freight, installation and commissioning, so ask for the same separation for protection lines.
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Sources & references
Source pages can change. Access dates record when they were consulted.
- Church LED Display Guide & Accessed 28 September 2026
- Conference LED Screen Guide: 2026 Accessed 28 September 2026
- EA500RF2 specs Accessed 30 September 2026
- EA576H1 specs Accessed 30 September 2026
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