Insurance and Declared Replacement Value for a Rental LED Cabinet Fleet

Quick answer

For a rental fleet such as EagerLED EA500H8, EA576H1, EA500H8V or EA500H7, build an asset schedule line for each cabinet model, pitch, indoor or outdoor variant and quantity before declaring replacement value. Keep cabinet purchase, spare modules, spare cabinets, curve hardware, cases and control items as separate declared lines, then request written insurance and replacement terms. Do not assume a premium, excess or saving without those terms.

Sources used: EA500H8 specs; EA576H1 specs; EA500H8V specs; EA500H7 specs

Why declared value starts with a cabinet-level asset schedule

An insurer, broker or finance reviewer cannot value a rental LED fleet meaningfully from one total. Declared replacement value becomes checkable when each fleet line names a cabinet model, pixel pitch, indoor or outdoor variant, quantity, cabinet size, module size and listed weight. The EagerLED rental range shows why: EA500H8 is a 500 x 500 mm cabinet using 250 x 250 mm modules, EA576H1 is a 576 x 576 mm cabinet using 288 x 288 mm modules, EA500H8V is a 500 x 500 mm right-angle cabinet, and EA500H7 is a 500 x 500 mm flexible cabinet. Those are different replacement units even where the footprint looks similar.

Weight and variant also belong on the schedule. EagerLED lists EA500H8 at 6.3 kg indoors or 6.5 kg outdoors, EA576H1 at 8 kg, and EA500H7 at 7 kg. Indoor and outdoor variants carry different pitches and protection ratings: EA500H8 indoor models are IP31 while outdoor models specify IP65 at the front and IP54 at the rear; EA576H1 is IP65 front and IP54 rear; EA500H7 indoor is IP31 and outdoor IP65. A declared line that omits indoor or outdoor use is not specific enough for replacement pricing.

Separating cabinet purchase, spares, cases and declared value

Cabinet purchase is one line; declared replacement value may need several. A working fleet also carries spare cabinets, spare modules, detachable power boxes, receiving cards, quick locks and corner protectors. EagerLED lists four corner guards on EA500H8 and four foldable corner protectors on EA500H7 to help protect module edges during handling, packing and assembly, and advises suitable transport cases plus inspection of corners and locking points before each build. For declared value, case and protector stock belongs with the cabinets it protects rather than inside a single cabinet rate.

Spare formats must match the fleet. EA576H1 uses 288 x 288 mm modules inside a 576 x 576 mm cabinet, while EA500H8 uses a 250 x 250 mm module inside a 500 x 500 mm cabinet. A spare for one format does not cover the other. Keep each format on its own line, and specify the exact pitch and indoor or outdoor variant, because the same series offers different pitches and protection ratings. Transport packaging and flight cases should also be specified per format.

Asset schedule fields for a rental LED cabinet fleet

Building the asset schedule by model, pitch and quantity

Cabinet quantity is a schedule field, not a fleet total. EagerLED documents EA500H8 as covering 0.25 m² per cabinet, with a flat 4 x 3 m wall needing 8 columns and 6 rows, or 48 cabinets, excluding support structure. EA500H7 uses the same 500 x 500 mm format and the source gives the same 48-cabinet figure for a flat 4 m by 3 m wall before spares or a different curved layout. EA576H1 planning runs in 576 mm increments, and a 10-cabinet-wide row measures 5.76 m. For EA500H8V, a flat face measuring 2 x 2 m uses 16 cabinets in a 4-by-4 grid, and additional faces require their own cabinet allocation.

Pitch and configuration belong on the same schedule line. EA500H8 indoor models offer P1.56, P1.95, P2.6 GOB and P2.97, while outdoor models offer P2.6, P2.97 and P3.91. EA576H1 offers P3.79 and P4.8. EA500H8V indoor options include P1.56, P1.95 and P2.6 with GOB plus P2.97, and outdoor options P2.6, P2.97 and P3.91. EA500H7 indoor offers P1.95, P2.6 and P2.97, with outdoor P2.6, P2.97 and P3.91. Grouping every pitch under one model name is not a replacement-value line.

What to request in written insurance and replacement terms

Insurance and replacement terms are commercial documents, not product specifications. Ask your broker or insurer to state in writing the basis on which declared value is accepted for rental equipment, how a partial loss or a single damaged cabinet is treated, whether spare modules, spare cabinets, curve hardware and cases are included in the declared sum, and what evidence of value is required. Ask whether declared value is reviewed at renewal and what records must be kept between reviews.

Keep the equipment schedule and the cover terms on separate sheets. The equipment sheet names model, pitch, variant, quantity, cabinet and module size, listed weight, any serial or batch record, purchase documentation and replacement part numbers. The cover sheet records the declared value basis, excess or deductible structure, transit and venue liability, exclusions and the claims process. A single fleet total cannot show which cabinet format or spare line is understated.

For repairs that follow a claim, a written service-response agreement can separate who diagnoses, who supplies parts and who pays, so the replacement-value discussion is not left until a cabinet is damaged. The agreement is a commercial document, so it belongs beside the cover sheet rather than inside the product schedule.

How optional curve hardware changes the replacement unit

Optional hardware changes the replacement unit. EagerLED lists an optional high-precision curve lock on EA500H8, an optional high-precision curved lock on EA576H1, arc locks on EA500H8V, and flexible modules with a sliding curve adjustment mechanism on EA500H7. Because these items are optional or configuration-specific, the declared schedule should state whether curve hardware is included with each cabinet line and what the layout requires. A cabinet price that excludes it is not the replacement value of a curved fleet.

EA500H8V also supports flat, curved and right-angle configurations and uses 45-degree beveled cabinet edges to form 90-degree corners and cube displays. That makes it a different replacement item from a standard flat 500 x 500 mm cabinet, even when both use a 500 x 500 mm footprint. Request written confirmation of the exact cabinet version, pitch and control configuration before combining models, because mechanical compatibility alone does not establish matching brightness, pixel mapping or colour calibration across a mixed wall.

Common fleet valuation mistakes

A schedule that lists only 500 x 500 rental panels hides format differences. EA576H1 uses a 576 x 576 mm cabinet, EA500H8V is a right-angle cabinet, and EA500H7 is flexible; their module sizes, curve hardware and handling features differ. Another mistake is counting only assembled wall cabinets and leaving spare modules, power boxes, receiving cards, cases and corner protectors out of declared value, even though those items support the fleet between events.

A third mistake is treating a supplier cabinet price as the declared replacement value without asking what the offer includes. Ask for an itemised quotation that names cabinet, module, pitch, quantity, control, structure, power and signal distribution, spare modules, freight, installation and commissioning, then build the declared-value schedule from the accepted lines. Treat a blank line as unresolved rather than included, and record the replacement part numbers alongside each schedule line.

Fleet scenarios and what to confirm before declaring replacement value

500 x 500 mm cabinet area for EA500H8 and EA500H7

Illustrative calculation: 0.5 × 0.5 = 0.25 m². Documented 500 mm cabinet side converted to metres; the EA500H8 source states one cabinet covers 0.25 m² and the EA500H7 source states the 500 x 500 mm format gives each cabinet a display area of 0.25 square meters.

Flat 4 x 3 m cabinet count for 500 x 500 mm cabinets

Illustrative calculation: 8 × 6 = 48 cabinets. Documented examples for EA500H8 and EA500H7: flat 4 x 3 m wall at 500 x 500 mm cabinet size, excluding support structure; EA500H7 example excludes spares and a different curved layout.

EA576H1 10-cabinet row length

Illustrative calculation: 10 × 0.576 = 5.76 m. Documented 576 mm cabinet width converted to metres and multiplied by 10 cabinets.

EA500H8V 2 x 2 m face cabinet count

Illustrative calculation: 4 × 4 = 16 cabinets. Documented flat 2 x 2 m face example using 500 x 500 mm cabinets in a 4-by-4 grid.

Buyer checklist

• Build one asset schedule line per cabinet model, pitch, indoor or outdoor variant and quantity before requesting declared-value terms.
• List cabinet size, module size and listed weight on every line; EA500H8 and EA500H8V use 250 x 250 mm modules while EA576H1 uses 288 x 288 mm modules.
• Keep spare modules, spare cabinets, power boxes, receiving cards, curve hardware, corner protectors and transport cases as separate declared lines.
• Confirm whether optional curve hardware is included for the exact model and layout.
• Ask for written insurance terms covering declared value basis, partial loss treatment, excess or deductible structure and claims evidence.
• Treat blank lines in a quotation as unresolved rather than included in replacement value.

Frequently asked questions

Does EagerLED publish insurance premiums or declared-value terms for its rental cabinets?

The product pages supplied here document cabinet specifications such as size, module size, weight, pitch and protection rating; they are not insurance documents. Request insurance and declared-value terms from your broker or insurer in writing, and keep the product specification and cover terms on separate records.

Should spare cabinets and spare modules be included in declared replacement value?

Our advice is to declare them as separate lines rather than assuming they sit inside a cabinet price. EagerLED lists spare parts as an order consideration for a rental fleet and documents different module footprints: EA500H8 uses 250 x 250 mm modules and EA576H1 uses 288 x 288 mm modules.

How do optional curve locks affect the declared value of a rental fleet?

The curve lock is optional equipment on EA500H8 and EA576H1, while EA500H8V uses arc locks and EA500H7 uses flexible modules with curve adjustment. A declared schedule should state whether curve hardware is included for each model and layout, because the replacement unit for a curved fleet differs from a flat cabinet line.

What should the asset schedule record for each rental cabinet?

Record model, cabinet footprint, pixel pitch, indoor or outdoor variant, module size, listed weight, protection rating, quantity and any optional curve hardware or corner protection. For EA576H1, the cabinet is 576 x 576 mm at 8 kg with 288 x 288 mm modules; for EA500H8, the cabinet is 500 x 500 mm at 6.3 kg indoors or 6.5 kg outdoors with 250 x 250 mm modules.

Can a 500 x 500 mm spare fit a 576 x 576 mm rental fleet?

A 500 x 500 mm cabinet does not match the EA576H1 576 x 576 mm cabinet footprint, and the module sizes differ: 250 x 250 mm for EA500H8 against 288 x 288 mm for EA576H1. Keep each format on its own spare and declared-value line rather than pooling spares by appearance.

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